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smt Timeline

March 2011

top 11th (Fri) The Great East Japan Earthquake occurs at 14:46.
Using emergency stairs, visitors and staff (about 300 people in total) evacuate to north-side parking lot.
In pairs, staff members check damage to the building's interior and exterior.
Entrance to areas considered dangerous is prohibited.
Staff members are told to remain at home until further notice.

point 12th (Sat)

Staff members' safety verified: all safe and accounted for.
Sharing damage situation and determination of provisional measures.
In shifts, staff members begin standing by at the receiving yard until safety is confirmed. Kumagai Construction personnel arrive with a contractor to assess damage to the building.
Attendance: 5
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13th (Sun) Person in charge of architecture at the time of construction arrives to assess damage.
Attendance: 5
313
point 14th (Mon) Electricity is restored to the area around mediatheque. Power distribution check commences, from lower storeys upwards.
Attendance: 4
point 15th (Tue) Joint meeting is held among sendai mediatheque, Sendai Shimin Library and contractors; from this day on, a joint meeting is held every morning.
All parties confirm the uncertainty of any schedule for reopening.
All concerned staff members are informed of rules for the recovery operation (e.g. no entry to dangerous areas).
With those staff members able to attend, part of the Open Square is secured as temporary office space the base for various operations from this time on.
Attendance: 10
point 16th (Wed) Electricity engineers (Yurtec) continue power distribution check.
Temporary office and network connections set up on 1st floor.
Notification of cancellations begins for those who had booked the facilities.
Attendance: 11
point 17th (Thu) Partial restoration of elevator.
Following Kumagai Construction's damage assessment, it is confirmed that the building structure has not been damaged.
A danger zone is identified in the west emergency stairwell.
The cafe and shop on the 1st floor start cleaning up.
Library server troubleshooting is initiated.
Attendance: 12
point 18th (Fri) Places requiring immediate repair are identified, and repair work orders placed.
Power distribution is completed for the building, except for the 7th floor outer periphery.
Staff members are sent to evacuation centers, as support staff.
Attendance: 10
318
point 19th (Sat) Discussion addresses activities to be carried out before the end of the fiscal year (March 31).
Emergency repairs and safety assessments begin.
Studio users' equipment is collected.
Attendance: 7
point 20th (Sun) Emergency repairs and safety assessments continue.
The 7th-floor server and the mail server are recovered.
Discussion addresses where to relocate the office until 7th floor is restored, as well as response to emergency situations.
Attendance: 9
320
point 21st (Mon) Emergency repairs and safety assessments continue.
Attendance: 7
point 22nd (Tue) Emergency repairs and safety assessments continue.
Discussion focuses on the possibility of a media support center to be run by volunteers as a disaster-response measure.
Library server troubleshooting continues.
Meeting of regular staff members addresses delegating responsibilities in current situation and relocating functions of 7th floor.
Attendance: 20
point 23rd (Wed) Emergency repairs and safety assessments continue.
16mm films are recovered from the Library for Educational Material on 2nd floor.
Discussion develops specific plans for moving office from 7th floor.
Attendance: 21
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point 24th (Thu) Emergency repairs and safety assessments continue.
Having moved telephones, handling of incoming phone calls resumes at the temporary office.
Materials from the Library for Audio-visual Material on 2nd floor begin to be sorted out.
Full-fledged equipment troubleshooting begins.
Broken glass removed from 1st and 2nd floors, as well as from rooftop.
Lighting facilities restored on 2nd floor.
Attendance: 23
point 25th (Fri) Emergency repairs and safety assessments are almost completed.
Open-stack areas on 3rd floor are checked for safety.
Sorting completed for materials from Library for Audio-Visual Material on 2nd floor.
Attendance: 23
point 26th (Sat) Meeting addresses detailed damage analysis and recovery, with Toyo Ito & Associates, Architects, taking the lead with participation of firms responsible for design, construction and maintenance.
Attendance: 9
326
point 27th (Sun) 1st and 2nd basement level storerooms for books are checked for safety.
Simulation is carried out for usage of facilities in each phase up to full-fledged reopening, simultaneous with preparation for moving temporary office.
Attendance: 9
point 28th (Mon) Home stand-by ends for some staff members; all staff members report to work.
Attendance: 33
point 29th (Tue) Broken glass removed from 3rd floor, south side.
Filters replaced in air-conditioners (takes a 4t truck).
Meeting of all staff members of sendai mediatheque discusses agendas such as process of recovery, future plans and temporarily moving functions of 7th floor to 2nd.
Attendance: 35
point 30th (Wed) Moving begins for studios and 7th floor office operations to 2nd floor.
Safety measures reduced for removing dangerous objects on outer periphery.
Attendance: 34
330
point 31st (Thu) Preparation continues for moving 7th floor office to 2nd floor.
Attendance: 31
331

April

point 1st (Fri) Preparation continues for moving 7th floor office to 2nd floor.
Those in charge of emergency construction works and refurbishment discuss on site.
Escalators checked.
Sendai City Urban Environment Maintenance Bureau visits sendai mediatheque to check situation.
3rd floor lighting facilities overhauled.
Attendance: 24
401
point 2nd (Sat) Preparation continues for moving 7th floor office to 2nd floor.
People involved in grassroots media activities visit sendai mediatheque and discuss possibility of operating in Sendai.
Attendance: 6
point 3rd (Sun) Preparation continues for moving 7th floor office to 2nd floor.
Work focusses on presentation materials for explaining recovery and construction schedule, including adjustments and impact on activities planned for the new fiscal year (begun 1 April 2011).
Attendance: 5
point 4th (Mon) Preparation continues for moving 7th floor office to 2nd floor.
Discussion addresses changes caused by the 3/11 disaster on activities planned for the new fiscal year.
Attendance: 24
point 5th (Tue) Preparation continues for moving 7th floor office to 2nd floor.
Discussion continues regarding new operations plan.
Elevator contractor arrives.
Attendance: 18
point 6th (Wed) Preparation continues for moving 7th floor office to 2nd floor.
Discussion continues regarding new operations plan.
Attendance: 25
point 7th (Thu) Moving of 7th floor office to 2nd floor almost completed; operations begin on 2nd floor.
Temporary office removed from 1st floor.
Large aftershock occurs at night.
Attendance: 29
407_7f
point 8th (Fri) Due to previous night's large aftershock, 7th floor suspended ceiling, previously half destroyed, has fallen.
Building structure undamaged.
Electricity, water and gas supplies undamaged.
Elevators automatically stopped.
Attendance: 24
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point 9th (Sat) Together with Sendai Shimin Library, loans of audio-visual material begin at Temporary Loans Counter, located at west side bicycle parking of sendai mediatheque (until 30th April).
Members of support organizations visit from Tokyo and Kyoto, with discussion focussed on supporting culture and collaboration.
point 10th (Sun) Preparation begins for removal of fallen suspended ceiling from 7th floor.
Temporary Loans Counter: open
410
point 11th (Mon) Rib-glass removed from 1st floor.
Temporary Loans Counter: closed
411
point 12th (Tue) General meeting with all staff members regarding activities for the new fiscal year and reopening.
Temporary Loans Counter: open
412
point 13th (Wed) Repair work begins on facilities such as escalators and fire doors.
Temporary Loans Counter: open
413
point 14th (Thu) Temporary Loans Counter: open
point 15th (Fri) Temporary recovery of women's toilet on the 6th floor.
Temporary Loans Counter: open
415
point 16th (Sat) Repair work is completed on rooftop upper open glass.
Temporary Loans Counter: open
416
point 17th (Sun) Temporary Loans Counter: open
point 18th (Mon) Repair work begins on fire prevention water tank.
Temporary repair of glass in Sendai Shimin Library.
Project begins surveying situations of museums in Tohoku.
Study session on case studies of cultural support in Kobe disaster reconstruction.
Temporary Loans Counter: closed
point 19th (Tue) Removal of suspended ceiling begins for north and east parts of 7th floor.
General staff meeting discusses preparation for reopening and future activity plans.
Temporary Loans Counter: open (partial closure due to rain)
point 20th (Wed) Full-scale operation begins for removal of suspended ceiling from 7th floor.
Repair work conducted on escalator wall-glass.
First survey completed for assessing situations of museums in Tohoku.
Temporary Loans Counter: open
420
point 21st (Thu) Removal of 7th floor suspended ceiling continues, along with refractory coating and work on escalators and related facilities.
Temporary Loans Counter: open
421
point 22nd (Fri) Officers visit from Ministry of Land, Infrastructure and Transportation, observing damage.
Temporary Loans Counter: open
Removal of 7th floor ceiling is almost completed.
Repair work is completed on air-conditioning ducts.
Temporary Loans Counter: open
422
point 23rd (Sat) Temporary Loans Counter: open
point 24th (Sun) Temporary Loans Counter: open
424
point 25th (Mon) Remaining 7th floor ceiling materials removed.
Temporary Loans Counter: closed
point 26th (Tue) Press release announces partial reopening of sendai mediatheque and Sendai Shimin Library.
Temporary Loans Counter: open
426
point 27th (Wed) Temporary Loans Counter: open
point 28th (Thu) Temporary Loans Counter: open
point 29th (Fri) Temporary Loans Counter: open
point 30th (Sat) Temporary Loans Counter: open

May

point 1st (Sun) Preparations begin for reopening.
Preparations begin for exhibitions and lending of library car.
point 2nd (Mon) Preparations continue for reopening.
Preparations continue for exhibition and lending of library car.
point 3rd (Tue) Partial reopening is carried out for sendai mediatheque and Sendai Shimin Library.